Google Workspace vs Office 365, which is the most suitable for your business?

You have two options: Microsoft Office 365 or Google Workspace. Which service is the most suitable for your company?

In this article, we will compare the price and features of both products to find out. I hope that my comparison between these two products will help you decide which of the two is the best fit for your business.

It’s also important to note that the Office 365 brand has been relegated to Microsoft’s home range of subscriptions, and Office 365 for business is now called Microsoft 365. Despite everything, in the IT world, we still refer to this product as Office 365.

The same thing happens to Google Workspace accounts, many people know them as G Suite, Google Apps, or Google Apps for Work. The names are simply renewed and small nuances change in the characteristics of the subscriptions.

Comparison Google Workspace vs Office 365

We are going to compare two greats based on the following criteria: Price, features and storage capacity.

To make the comparison we will establish three levels of service: Basic, intermediate, and superior subscription level. Depending on the price of subscriptions.

Price comparison Google Workspace vs Office 365

When we compare the price of Microsoft 365 and Google Workspace, the answer won’t always be black and white. On many occasions, it will depend on the subscription levels that companies need for each particular case and business need.

Each cloud provider has advantages and disadvantages depending on the level of subscription and the features required. Different companies will look for different characteristics depending on your particular case, your budget, and the services you have previously contracted. For many companies, it’s about finding the right balance between price and features.

In summary, we can say that the basic subscription level is cheaper at Microsoft. And the intermediate and higher subscription levels will be subtly cheaper at Google.

Below, I detail the prices of the different subscription levels in both Google Workspace and Microsoft 365. However, I suggest you read the entire article to know exactly which subscription best suits your needs since although the price is clearly Importantly, certain features are also another main part of the equation.

Google Workspace Pricing (Formerly known as G Suite)

  • Google Workspace Business Starter – Price per user per month €5.20 – 30Gb per account.
  • Google Workspace Business Standard – Price per user per month €10.40 – 2Tb per account.
  • Google Workspace Business Plus – Price per user per month €15.60 – 5Tb per account + Plus Security.

Microsoft Office 365 Pricing

  • Microsoft 365 Business Basic – Price per user per month €5.10 – 1Tb per account.
  • Microsoft 365 Standard Company – Price per user per month €12.60 – 1Tb per account + Office in local.
  • Microsoft 365 Business Premium – Price per user per month €16.90 – 1Tb per account + Office in local + Plus Security.

Differences between Google Workspace Business Starter and Microsoft 365 Business Basic.

As we have already seen, the Microsoft starter pack is slightly cheaper than the Google starter pack. But not only the price will be an advantage since the Microsoft package offers certain superior features over the Google package.

With the entry-level Microsoft subscription (Microsoft 365 Business Basic), the company gets 1Tb of shared storage for files in the cloud plus 1Tb of OneDrive storage per account, while in the Google Workspace Basic subscription, the company gets 30Gb of storage per user.

On the other hand, Microsoft 365 accounts have 50 GB of space for email and another 50 GB for archive email, however, Google Workspace Basic accounts share their 30 GB storage space for Google Drive and email. electronic.

So, if we compare Google’s price on its €5.20 basic plan with Microsoft’s €4.20 basic plan when it comes to storage features. The clear winner is Microsoft.

Differences between Google Workspace Business Standard and Microsoft 365 Business Standard

At the intermediate level of subscription, it becomes much more complex to determine which of the two services offers more advantages.

As for storage level, Google offers 2Tb of storage per user for the modest price of €10.40 per month per user. However, in the intermediate package from Microsoft, we retain the same storage space as with the basic level of subscription. So when it comes to storage, the winner at this subscription level is Google.

The big difference between Microsoft’s Basic and Standard subscription levels is that Microsoft 365 Business Standard gives you the ability to locally install Microsoft Office apps on 5 Windows or macOS devices per account.

Although it is true that Google’s cloud collaboration tools work correctly, it must be recognized that Microsoft Office applications such as Word, Excel, Outlook, or PowerPoint are consolidated as the most complete and well-known office applications in the world.

So at this subscription level, we have to ask ourselves how important it is for us to have Microsoft Office on-premises and what cloud storage needs we have for each of our users.

If for you Office is not a priority tool, you think you can work adequately with the office suite in the Google cloud and you need large storage space, your ideal solution will be Google Workspace Business Standard.

Technical differences between Google Workspace Business Plus and Microsoft 365 Business Premium

This last level of subscription does not seem to be the most interesting in either of the two cases.

In both cases, what is usually included with this type of subscription are better administration and security tools, especially aimed at large companies.

Backup and restore in Google Workspace and Microsoft Office 365

Neither of the two packages is characterized by having an efficient email retrieval system.

In the case of Google, a plus subscription level is necessary to have Google Vault that allows more selective recovery of emails.

In general terms, our recommendation is that any company that uses this type of cloud service should have its corresponding local backup system to properly safeguard itself against possible incidents.

conclusion

Google’s entry-level subscription seems to us to have a disproportionate price considering the limitations it offers in terms of storage, so the Microsoft solution is usually better suited for customers of this profile.

The intermediate subscription level is for us the most recommended on both platforms for most cases, we must prioritize either storage space and choose Google Workspace or prioritize Microsoft Office tools locally on Windows and macOS over storage.

The higher subscription level is usually aimed at large companies with particular needs and it is difficult for a small SME or a self-employed person to take advantage of it.

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